Einfach sicher lagern
Unser Archiv
File storage and archiving
Due to legal regulations, you must retain documents and records. Sometimes over several years and of course without the documents being damaged. There is often a lack of sufficient space and well-conditioned storage options. Do not store your files in expensive office or archive rooms or in damp basements. We offer you the right space for file storage at extremely attractive conditions.
All-round service for your file storage
We take care of the entire file storage process. From packing and transport to data collection and file access - all steps are carried out by our experienced team.
1. Pickup
Our staff can pack your files and folders into the archive boxes when you pick them up, or you can pack them yourself.
2. Transport
The archive boxes are transported in our own vehicles.
3. File receipt
Depending on the customer's wishes, we can link individual files, folders and/or just the complete archive box with a barcode for identification.
4. Storage
The archive box is then placed at its location in the archive warehouse and registered there.
5. Destruction of the files
Once the deadlines have expired and you have given your approval, we destroy the files in accordance with the Federal Data Protection Act.
File storage and archiving
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Store files externally
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Securely archive your files in Gauer archive boxes
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Intelligent allocation of your files using a barcode system
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If necessary: direct delivery of the stored files
Our archive boxes
The archive box is 42 cm long and 33 cm wide and can hold 5 wide or 8 narrow DIN A4 file folders.
During the storage period, if necessary, we can send you back individual folders, entire boxes or even select individual documents and make them available to you digitally.
We also store electronic data carriers such as magnetic tapes, such as LTO / DLT.
Digitalization
Gauer offers you professional digitization.
We scan file folders with various receipts such as
- Invoices
- Delivery notes
- Contracts
- Technical documentation
- Project documents
- Personnel files
We design a storage structure for you with fully indexed (OCR) PDF files. If you already have a document management system (DMS) in use in your company, we generate the appropriate digital import data so that you can import the file folders we scan into your DMS.
We take care of the entire file digitization process for you, including packaging, collection and secure interim storage. If necessary, your entire archive will be packed on site by our team and transferred to our secure file warehouse. Your folders are stored there safely and organized until everything is digitized.
Safe and flexible
Do you need timely access to certain documents? We also provide you with the desired documents digitally during storage (scan on demand).
We assign receipt types and document types, pre-sort if necessary and carefully remove all staples, staples and staples. This means your documents are optimally prepared for a smooth scanning process. After scanning the file folders, we enter the search terms for each digital file that you need to quickly and easily find the files in the DMS or in the filing structure.
Finally, we can destroy the original documents if desired. Your files will be destroyed in accordance with the DSGVO confrom. We will destroy documents after your data has been checked and written approval. You will receive a corresponding certificate confirming successful destruction.
We also take on small projects - both commercial and private.
Digitalization
- Advice
- Project coordination
- Data transfer
- Scan and digitalization
